Automated Web Test

We have started using SharePoint 2007 for our Team site, where we share a common Calendar for team schedules, submit status reports and share other information. Being the admin, I also created Infopath forms for Monthly Status Reports submission for the team.

We were having a privacy issue with the status report list. Since all the members were given “contribute” permissions to add/delete/update their status reports, they could also create views of “All Items” that would show them everything.. even mine!.

In order to restrict the Team members from being able to see others’ status reports, I had to create a new permission level that would not allow them to create personal views. Hence the new permission level created was a copy of “Contribute” at the site collection level and with the personal permissions removed.

Step 1: Go to “Site Actions” > “Site Settings” > “Modify All Site Settings” > “Advanced Permissions” (Under Users and Permissions). Choose “Permission Levels” from “Settings” menu.

Step 2: Click on “Contribute” from the list of levels. We want to create a copy of this level.

Step 3: Click on “Copy Permission Level” at the bottom of the page.

Step 4: Name the new Permission Level that is created. Lets call it “Contribute 2″ or something. Strongly suggest to add a description as to why this is being created to avoid a lot of confusion in later days!

Step 5: Uncheck the Personal Permissions - Manage Personal views. Uncheck the other options also if you don’t want your users trying new tricks on the site.

A big issue of privacy within the team is solved.